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Electronic Mail

Objectives

The objective of this lecture is to provide information about:

• What is email and what is structure of email address?
• How to open and close email application?
• How to open email inbox for specific user?
• How to open several mail messages at a time?
• How to close mail messages?

2. Concepts

In ancient times, people use letter as way of communication and they send it through post offices but it took long time to reach destination. In modern days way of communication have been changed because of internet and new ways were adopted to send information quickly e.g. telegram, fax, telephone and email etc.

Email is abbreviation of electronic mail. With the help of email we can exchange information around the world. Only difference between email and other letter is that email is written through key board and sends through internet while letter is written by hand and send through postoffice. It is the fastest way of communication than letters and it can be sending at any time when it is convenient.

When we send email messages from one computer to another then email client SMTP and POP3 are used. Email clients are those programs used for writing, sending, receiving and displaying email messages like yahoo mail, hotmail, and outlook express.

SMTP: is simple mail transfer protocol and used to send and receive email messages.

POP3: is post office protocol and used to receive email messages. Email client interacts with POP3 server to discover and download new email messages.

3. How email works

First you compose a mail and send it. Message is sent to your internet service provider’s email server. Message is then sorted in recipient’s electronic mail box. To read message, log on to email server and retrieve message. To read message, first you have to enter password.

4. Email system using email client SMTP and POP3

Steps to send email messages:

1- Message is prepared using email client.

2- Email client sent it to SMTP server( if receiver is local then mail goes to POP3)

3- Receiver computer picks it at his/her computer

5. Understanding the structure of email address

Whenever we send any mail we should know the address of recipient.

Structure of Email address: Email address consists of two parts separated by “@ “symbol.

First part identifies the name of user account and second part contains URL of persons account on internet like awais@yahoo.com

6. Open and close email application

To open Email client Out Look Express:

Click Start < All Programs < Microsoft Office < Microsoft Out Look Express

To Close Out Look Express:

Click File < Exit

7. Layout of email application

Any email program contains components to write, send and receive email messages.

8. Create an email account

To use an email program its important to have email account.

To create an account on yahoo:

1- Type www.mail.yahoo.com in browser

2- Click on Sign Up

3-Fill the Form by entering user name and password and more

9. Open a mail box for specific user

You can open email account which you have created before by user name and password. Enter User name and password and Click Sign In.

10. Open one and several messages

When ever we got any email, it goes to our inbox .we can read and write mail here.

To read mail:

Click on Inbox

Click on ay message to read

To compose a mail:

Click on Compose

Write and send mail

11. Close a mail message

To close a mail message:

Click on Close (X) button of window